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The Best Productivity Apps for Your Business in 2019

Work smarter, not harder. It’s something we all want to do in pursuit of a work-life balance. But how do you actually pull this off? Well, technology certainly helps. Whether you’re an entrepreneur or a freelancer, there’s an app catering to your needs. We’ve rounded up some of the most useful productivity apps available today. At least one of these is going to elevate your productivity game so you can do more and toil less. You’re welcome.


We love Trello for its user-friendliness and versatility. The app lets you stay on top of personal goals and it allows you to oversee teams. For example, writers can track upcoming projects, projects in progress and completed projects in separate list columns.

Each list has movable cards for really simple and intuitive project management. Break big projects up into achievable parts, prioritize jobs or lay out tasks for


Trello’s basic plan is free. It includes labels, messaging and 10mb attachments. The premium plans start at $9.99 a month for bigger attachments, custom backgrounds and stickers, and more.


ToDoist takes a classic concept, the To Do list, and adds smart software to the mix. Sure, the app sounds like a toddler aspiring to be The Boss Baby, but it’s very much for grown-ups. ToDoist has helped more than 10 million people get stuff done.

Use it as a personal aid to keep your life organized – it’s like a Pensieve for storing anything from flight reminders to Christmas shopping prompts. Alternatively, dole out responsibility and keep a watchful eye on deadlines. Progress bars show you how far along various employees are with specific projects.

ToDoist is free for less than 80 projects with small teams of up to five. Beyond that, you’re looking at $36 annually.


With CloudApp, it’s all about the visuals. A picture is worth a thousand words after all. The company boasts users including Facebook, Adobe and Uber. The app’s show-and-tell philosophy makes for a bunch of neat, image-centric features.

Between the screen recording functionality, GIFs, annotated screenshots and cloud space, it couldn’t be easier to quickly communicate. You can share important information with team members or with clients, and you’ll save time while you’re doing it.

CloudApp’s basic plan is gratis but video recordings are restricted to five minutes. Pro plans start at $9 per month for unlimited recording.


Slack is not one of the fastest growing companies of all time for nothing. The app is a collaboration station. It counts Oracle and Target amongst its users.

As a replacement for email, Slack handily keeps all work-related comms in one searchable place. The video chat capability is another nifty feature. Best of all, Slack seamlessly integrates with loads of other popular tools like Dropbox, Twitter (for keeping tabs on social media) or MailChimp. You’ve got everything you need within easy reach – it’s the height of efficiency.

Slack has a free plan for less than 10k messages, a standard plan which charges $6.67 per active user per month, and a plus plan which costs about double that.


Hootsuite is one of the best ways for businesses to handle lots of social media channels. Like Slack, Hootsuite’s advantage is that it serves as a hub. Instead of going into each social platform separately, businesses can post and reply to comments from within the app.

The ability to schedule posts is another major drawcard. Line up timed posts months in advance and then sit back and do maintenance. Hootsuite lets you optimize the monitoring and analysis of posts and has a bunch of other practical benefits.

Aside from its trial period, Hootsuite is not gratis. The app costs $29 a month, but it’s well worth it in our books.


Ever heard of the Pomodoro technique? It’s a method of time management where work is broken down into productive bursts of 30 minutes. This is followed by checking the task off and taking a short 5-minute break. After two hours of working in this fashion, you get a slightly longer break of up to half an hour before starting all over again.

Accomplishing work during each burst triggers the release of the feel-good hormone, dopamine, in the brain. This motivates you to do more work. Tide is a free app which digitizes the technique to great effect. Each stage is accompanied by calming sounds like the pitter patter of rain.