Outlook Schedule Recurring Meeting
In today’s busy world, it can be hard to keep track of all the meetings and appointments we have. But luckily, Outlook has a solution for that. With Outlook’s Schedule Recurring Meeting feature, you can easily schedule and manage recurring meetings and appointments. This article will explain how to use this feature so that you can keep your calendar organized and never miss an important meeting.
Setting Up Recurring Meetings
The first step to using Outlook’s Schedule Recurring Meeting feature is to open the Outlook calendar. From there, you can click the “Schedule Recurring Meeting” button, which is located in the upper right corner of the calendar.
Once you have clicked the Schedule Recurring Meeting button, a new window will open. In this window, you can specify the details of your recurring meeting. This includes the meeting’s frequency (daily, weekly, monthly, etc.), the start and end dates, and the specific time the meeting will take place.
You can also specify the meeting’s location, the list of attendees, and any additional notes. Once you are satisfied with the meeting’s details, you can click the “Schedule Recurring Meeting” button at the bottom of the window.
Managing Recurring Meetings
Once you have successfully scheduled your recurring meeting, you can manage it easily. To do this, open up the Outlook calendar. From there, you can view a list of all your recurring meetings under the “Recurring Meetings” tab.
From this tab, you can view the details of each meeting, and make any necessary adjustments. You can also delete any unwanted recurring meetings, or add new ones.
Cancelling Recurring Meetings
If you need to cancel a recurring meeting, you can do so easily with Outlook. To do this, open the Outlook calendar, and go to the “Recurring Meetings” tab. From there, you can select the recurring meeting you want to cancel, and click the “Cancel Meeting” button.
Once you have done this, the meeting will be cancelled and all attendees will be notified.
Working with Multiple Calendars
If you have multiple calendars set up in Outlook, you can use Schedule Recurring Meeting to manage them as well. To do this, open the Outlook calendar, and click the “My Calendars” button, which is located in the upper left corner of the window.
From here, you can select the calendar you want to manage. You can then use the Schedule Recurring Meeting feature as before.
Inviting External Guests
When setting up a recurring meeting, you may want to invite external guests, such as clients or vendors. To do this, open the Outlook calendar, click the “Schedule Recurring Meeting” button, and enter the details of the meeting. Once you have done this, you can click the “Add” button next to the “External Guests” field.
This will open a new window where you can enter the email addresses of the external guests you would like to invite. Once you have done this, click the “Invite” button and all external guests will be sent an invitation to the meeting.
Viewing and Editing Meeting Details
If you want to view or edit the details of a recurring meeting, you can do so easily. To do this, open the Outlook calendar, and go to the “Recurring Meetings” tab. From there, you can view or edit the meeting’s details, including the date, time, and list of attendees.
You can also add additional notes, and make any other necessary changes. Once you have finished making changes, click the “Save” button to save them.
Tracking Meeting Responses
Once you have sent out invitations for a recurring meeting, you can track the responses from your attendees. To do this, open the Outlook calendar, and go to the “Recurring Meetings” tab. From there, you can view a list of all your recurring meetings, and click on the one you want to track.
Once you have done this, a new window will open, where you can view the responses from your attendees. You can also use this window to send out reminders to attendees who have not yet responded.
Conclusion
Outlook’s Schedule Recurring Meeting feature makes it easy to manage and organize your recurring meetings and appointments. With this feature, you can easily set up, manage, and cancel recurring meetings, as well as invite external guests and
